Meeting Professionals International Rocky Mountain Chapter hosted its first-ever Coffee Talk in November. The casual gathering encouraged discussion about industry topics. The conversation ranged from recent events, like the successful Denver Startup Week to PajamaJeans (you read that correctly), though the discussion hovered over the topic of mobile apps in particular.
As these #meetingprofs sipped their lattes in the meeting space of Denver’s Fluid Coffee Bar, they gushed about positive experiences using their favorite mobile apps and services at recent meetings and events.
UberEVENTS allows meeting and event planners to prepay for attendee transportation. Planners are only charged for attendees who end up using the service, and rides can be customized with a specific date, time frame and promotion code. uber.com/events
» Benefits: potentially cuts transportation costs, eliminates attendee need to expense cab receipts
CardStar eliminates wallet and keychain overload by consolidating membership and rewards cards within a mobile app. Users can keep rewards and membership cards on their mobile devices, rather than holding onto multiple plastic cards. CardStar allows users to scan and load cards into the app instantly, providing easy access to deals, coupons and other offers from preferred merchants. cardstar.com
» Benefits: ideal for accessing hotel and airline loyalty cards while working on the road
TaskRabbit grants users access to a virtual marketplace for outsourcing small jobs and tasks to others in their area. Users name the task they need accomplished and the price they are willing to pay, and a network of preapproved contractors bids to complete the job. An event planner recently used this app when she left a bag at one event venue, but did not have time to pick it up before her next event began. She used TaskRabbit to hire a delivery person to retrieve the forgotten bag for less than the cost of a cab ride. taskrabbitt.com
» Benefits: It’s like having a second person to help out during busy event time.
SocialTables is a cloud-based software designed for meeting and event planning. Some of its offerings include event diagramming, seating and check-in. They are currently beta testing a site inspection mobile application. socialtables.com
» Benefits: The site inspection app reveals if a venue’s Wi-Fi is as strong and fast as an event or meeting requires.
Certify is a user-friendly expense management software (newly adopted by my company) that streamlines the expense reporting process. By using Certify, our travel directors can scan and upload receipts, track mileage and generate and submit expense reports on their mobile devices. certify.com
» Benefits: no email attachments or loose receipts