• 9 Steps Planners Can Take to Conserve Water

     
    POSTED December 14, 2015
     

    Turn off the tap!

  • Determine what the organization you represent wants or requires in terms of water conservation and other green practices. Help develop sustainability guidelines if none are in place, or assist in fine-tuning existing policies to address the ongoing drought.
  • Look for venues that have green meeting initiatives in place and ask in your RFP for specifics on how the property is working to meet mandatory water cutbacks.
  • Ask about certification under programs including LEED, California Green Lodging, Green Seal, Green Key or local certification initiatives that mandate water conservation practices.
  • Discuss with your caterer ways to reduce the water footprint of meals served at your event. Provide vegan and vegetarian options, and consider minimizing water-heavy beef in your menus.
  • Engage attendees by providing information on how the venue, the caterer, the hotel and other event partners are conserving water, and encourage them to do their part by being mindful of every drop of water they use.
  • Encourage attendees to bring their own water bottles. Alternatively, provide compostable cups at water stations or supply attendees with refillable bottles.
  • At meals, ensure that staff is providing water on request as now required by law, and ask that tables not be set with flatware, glasses or plates that have to be washed even if they aren’t used.
  • Avoid draping on conferenceroom tables, and keep linens on meal tables to a minimum. Remember, it all has to be laundered. One fun alternative: the blackboard tabletops, pictured above, from Town & Country Event Rentals. Guests can decorate the blank canvas with chalk then remove the blackboard as a keepsake.
  • Use materials other than waterthirsty florals for table centerpieces. Consider succulents, potted herbs, arrangements of twigs, branches, fruits and vegetables.

There aren’t enough dysphemisms in the English language for 2020. The good news is that the light at the end of the tunnel is coming in 2021, but we still expect to see conferences continue in virtual or hybrid environments. I can safely say that we miss the human element, such as socializing and networking, but I want to acknowledge that there are benefits to virtual.

According to a recent survey by Bizzabo, nearly two-thirds of event marketers believe tools to engage virtual attendees will play a key role in 2021.

 

With restrictions across the country in a state of constant flux, not everyone is ready to jump back into meeting in person. While some planners are eager to get back to “normal,” the long-term adjustment to new protocols and potential risks make some hesitant to gather.

While wearing masks and social distancing can help keep attendees safe, intentional design choices—such as including natureinspired elements and materials and plenty of plants—can also help calm attendees.

 

With executive orders and restrictions across the country in a state of constant flux, not everyone is ready to jump back into meeting in person. While some planners are eager to get back to “normal,” the long-term adjustment to new meeting protocols and potential risks make some hesitant to gather.

While wearing masks and social distancing can help keep attendees safe, intentional design choices—such as including nature-inspired elements and materials and plenty of plants—can also help to calm attendees.