- Determine what the organization you represent wants or requires in terms of water conservation and other green practices. Help develop sustainability guidelines if none are in place, or assist in fine-tuning existing policies to address the ongoing drought.
- Look for venues that have green meeting initiatives in place and ask in your RFP for specifics on how the property is working to meet mandatory water cutbacks.
- Ask about certification under programs including LEED, California Green Lodging, Green Seal, Green Key or local certification initiatives that mandate water conservation practices.
- Discuss with your caterer ways to reduce the water footprint of meals served at your event. Provide vegan and vegetarian options, and consider minimizing water-heavy beef in your menus.
- Engage attendees by providing information on how the venue, the caterer, the hotel and other event partners are conserving water, and encourage them to do their part by being mindful of every drop of water they use.
- Encourage attendees to bring their own water bottles. Alternatively, provide compostable cups at water stations or supply attendees with refillable bottles.
- At meals, ensure that staff is providing water on request as now required by law, and ask that tables not be set with flatware, glasses or plates that have to be washed even if they aren’t used.
- Avoid draping on conferenceroom tables, and keep linens on meal tables to a minimum. Remember, it all has to be laundered. One fun alternative: the blackboard tabletops, pictured above, from Town & Country Event Rentals. Guests can decorate the blank canvas with chalk then remove the blackboard as a keepsake.
- Use materials other than waterthirsty florals for table centerpieces. Consider succulents, potted herbs, arrangements of twigs, branches, fruits and vegetables.
Turn off the tap!