• 9 Steps Planners Can Take to Conserve Water

     
    POSTED December 14, 2015
     

    Turn off the tap!

  • Determine what the organization you represent wants or requires in terms of water conservation and other green practices. Help develop sustainability guidelines if none are in place, or assist in fine-tuning existing policies to address the ongoing drought.
  • Look for venues that have green meeting initiatives in place and ask in your RFP for specifics on how the property is working to meet mandatory water cutbacks.
  • Ask about certification under programs including LEED, California Green Lodging, Green Seal, Green Key or local certification initiatives that mandate water conservation practices.
  • Discuss with your caterer ways to reduce the water footprint of meals served at your event. Provide vegan and vegetarian options, and consider minimizing water-heavy beef in your menus.
  • Engage attendees by providing information on how the venue, the caterer, the hotel and other event partners are conserving water, and encourage them to do their part by being mindful of every drop of water they use.
  • Encourage attendees to bring their own water bottles. Alternatively, provide compostable cups at water stations or supply attendees with refillable bottles.
  • At meals, ensure that staff is providing water on request as now required by law, and ask that tables not be set with flatware, glasses or plates that have to be washed even if they aren’t used.
  • Avoid draping on conferenceroom tables, and keep linens on meal tables to a minimum. Remember, it all has to be laundered. One fun alternative: the blackboard tabletops, pictured above, from Town & Country Event Rentals. Guests can decorate the blank canvas with chalk then remove the blackboard as a keepsake.
  • Use materials other than waterthirsty florals for table centerpieces. Consider succulents, potted herbs, arrangements of twigs, branches, fruits and vegetables.

The times they are a-changing, and that has never been truer than when it comes to selecting an A/V partner and deciding whether the in- house A/V vendor or an outside third-party provider is the right partner for you. Due to advancements in technology, lighting and other A/V equipment that has come down in price, planners are now finding op- portunities to use previously out of budget technology with a much more palatable price tag. 

 

Retreats and off-site meetings present wonderful opportunities for groups to collaborate, strategize and build relationships away from their normal office environments. With proper planning, these sessions can be highly effective and even pivotal in setting a new direction. However, off-sites may present some unforeseen challenges that can quickly deflate the energy in the room if not anticipated and addressed in advance.

 

Landing a big-name keynote speaker can be a significant part of your conference budget. That person should add credibility to the event and hopefully boost attendance. But if your speakers just deliver canned presentations before making a quick exit for the airport, you and your attendees are missing the full value they can bring to an event. With some extra planning, you can help set up the speaker and your event for success.