• Planner’s Pocket Dictionary: Internet Terms

     
    FROM THE Spring 2014 ISSUE
     

    Tear out this one-sheet and stash it in your back pocket for future reference. Tear out this one-sheet and stash it in your back pocket for future reference.  

When searching for venues, IT capabilities and support often come into the equation for event planners. We connected with Juan Carlos Bosacoma at CIO Landing for some insight into key terminology that Internet-savvy planners should know.

airplay: networking media wirelessly between two devices to stream audio/video during events.

bandwidth: data transfer rate; the amount of data that can be carried from one point to another in a given time period-usually quantified in megabits per second.

cloud computing: virtual storage on the Internet.

communication platform: complex wireless routing system in a large venue.

Content Managment System (CMS): a computer system that allows publishing, editing and modifying content as well as site maintenance from a central page; often used for online registration.

dedicated network: a type of Internet hosting in which an event establishes a private, secure network.

digital hangout: a digital networking space, often with a live counterpart, where "attendees" can live chat with other showgoers, contribute to polls and surveys, blog and/ or post to social media.

hybrid event: trade show, conference or event that combines a live in-person event with a virtual online component.

Internet Protocol (IP) address: a numerical label assigned to each device participating in a computer network that uses the Internet Protocol for secure communication.

Internet Service Provider (ISP): private company or government organization that connects clients to the Internet.

IT support: the company or staff person who manages a venue’s technical support.

live streaming: broadcasting of live events via the Internet.

MBPS: megabits per second; term used to quantify Internet speed.

online auditorium: a digital viewing space, often with a live counterpart, dedicated to the delivery and presentation of both live and on-demand video or audio presentations.

ports: hardline network connection points comprised of tiny electronic lanes, through which Internet working data travels in and out.

port forwarding: the technique of opening specific network ports in a venue for customized access to apps. 

redundant Internet: built by IT teams to back up Internet routes and bandwidth for special events.

router: connects networks to the Internet.

splash page: extension of a website often built with a backslash for onetime events.

switch: an electronic device, through which hardwire computers converge to communicate.

telco closet: a small room, in a venue, that encloses telecommunications network systems and devices; location and capabilities are very important for planners.

Great lighting is key. Smart décor is a must. But the mood of any gala, auction or awards ceremony lies largely on the shoulders of its master of ceremonies. Who you choose to represent your cause or organization on stage can be the difference between an event that is “ho-hum” or “electrifying.”

Texas Meetings + Events reached out to three of Texas’s favorite emcees. They shared with us how they got where they are—and what they’re doing now—along with some sage advice.

 

By the time the now-iconic photo of one Fyre Festivalgoer’s pitiful cheese sandwich had gone viral, social media platforms and news outlets were abuzz with shock and bewilderment—questioning how the seemingly star-studded island excursion could have resulted in half-built FEMA-issued tents, cancelled musical acts and stranded attendees.

 

With the fast-paced speed of events, follow-up is often forgotten, or the effort put forth is minimal. As the event host or planner, devoting more time and resources to the follow-up offers many benefits yet to be tapped by the broader event planning community. Professional event planners are experts in logistics, details and the experience, and often solely focused on executing a flawless event. Their engagement ends when the event ends.