• Conference Rooms With a View: Motor Coaches

     
    POSTED February 17, 2020
     

How did three smaller Colorado towns— La Junta, Trinidad and Walsenburg— host a conference like the 2019 Southern Colorado Tourism Summit? The solution was taking attendees on the road and using transfer times as conference sessions.

Summit Snapshot 

The gathering kicked off with an evening reception at Koshare Museum in La Junta on April 3. It was all aboard the following morning at 7:45 a.m., and the 1.5-hour ride to Walsenburg gave passengers the chance to see the beauty of the low mesas and gulches in southeast Colorado and learn more about the geography, wildlife and history through speaker Tony Gurzick from Colorado Parks & Wildlife.

After two sessions and lunch in Walsenburg, the hour trip to Trinidad involved passing near the site of the Ludlow Massacre, a conflict resulting from a labor strike by coal miners. Carolyn Newman, a retired school teacher and past president of Huerfano County Historical Society, presented a dramatic interpretation of the famous Mother Jones and brought the tragedy to life.

In Trinidad, the A.R. Mitchell Museum of Art was utilized as a venue for a break, session and Taste of Trinidad, and attendees had the opportunity to explore downtown and hop aboard a trolley to see three local attractions.

On the nearly two-hour ride back to La Junta that evening, attendees were treated to “Saga of the Santa Fe Trail” by Rick Wallner, the retired chief of interpretation and visitor center services at Bent’s Old Fort. The summit wrapped up the following morning at Otero Junior College in La Junta.

Insights

“Our conference room with a view concept was a big success. It was amazing to me how quiet the inside of the motor coach was and even though there was Wi-Fi on the bus, no one was on their phone as we traveled between venues,” confirms Debra Malone, member of the summit planning committee. “There were small video screens for the viewing of videos and PowerPoints that were used for some of the on-bus presentations, and we brought on our own portable, cordless microphone.” socotourismsummit.com

 

Event professionals are constantly thinking about how to best stimulate our guests’ senses in order to create the most memorable experience and greatest impact, whether it’s a wedding, corporate meeting or event, fundraiser or social gathering. Many people focus on only three of the five senses: taste, sight and sound. Rarely do planners pay attention to touch or smell. Strategically paying attention to scent and how it interacts with other sensory experiences can greatly impact the overall quality of an event.

 

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