If you’re like me, you love hearing a good tale or two from veteran meeting and event planners about how they saved the day. Here are three I discovered recently.

From Kate Walski, owner, 307 Event in Traverse City

“My most memorable moment was actually a week of unforeseeable disasters as I prepped for a large event with my husband out of town and three small children at home. My week involved returning home from being out of town for several days, hitting a deer with my car while taking my kids to school, multiple suppliers that messed up deliveries, a trailer with a smoking tire, a truck full of furniture being held at a shipping facility five hours away, and the list goes on."

“I remember the moment where I was so overwhelmed and I just didn’t know how I would get through it. I really had to dig deep inside to keep going. And I did. And we made it all happen. And the client was happy and had no idea what had gone on behind the scenes.”

Lyn Gleasure, event manager, Bedrock Detroit

“When I was at Biltmore Estate in Asheville, N.C., I did a very formal dinner for 900 guests on a terrace overlooking the Blue Ridge Mountains. Everything was perfect until it was time for the grand finale fireworks show. Local regulations required that a fire truck be on hand at the time the show began and somehow the new crew got lost on the 8,000-acre property."

“After sending out a ‘search party,’ we got the truck there just a few minutes behind schedule and the show started. I realized that even the most minute details—such as giving driving directions to a vendor whom you work with on a regular basis—is still important.”

Erin Sonntag, owner, Bella e Dolce Cakes in Walled Lake

“I always check the stability of the table before placing the cake. Once, a table leg wasn't fully extended and locked. I set my toolbox on the table and it went down. Thankfully, the cake wasn't on it yet! Now, I always do my ‘bump test’ before placing the cake.”

Send me your stories and I’ll share them with our readers. Email me at ron.garbinski@tigeroak.com.

In a recent study from CareerCast, meeting planners and event coordinators were ranked the fifth most stressful job. For those of us in the industry, that should come as no surprise. Between negotiations, acting as the middleman between clients and venue, intense deadlines and the unconventional hours, planners have a lot on their plates. We worked with Megan Diaz, senior business development manager at Minneapolis Northwest Tourism, to gather tips and tricks for finding some balance among the demands of this challenging career.

1. Stay Organized

 

Gathering off-site and need a bar that adds a touch of elegance to your next event? Check out the options of Happy Hour Designer Bar Rentals. Offering a variety of styles that include custom, chalkboard, wood, mirrored and backlit bar-fronts and -backs, the rentals can be personalized for your event with colors, themes or logos.