When traveling for business, bringing guests into town or simply wanting a change of scenery, a hotel is a great place to hold a meeting. Then comes the daunting task of booking hotel rooms, but here are a few tips to make it easier.

Plan ahead and have flexible dates
Hotels have a fixed inventory, and rooms can sell quickly depending on the time of year and events happening in the area. The sooner you can plan your meeting, the more options you will have.

Know who is coming
Some people only like king-size beds, while some people need a room that is accessible, so be prepared with who is coming so that the hotel can accommodate everyone in your group without any last-minute surprises. The sooner that you give the hotel your rooming list, the longer you have to make any necessary changes.

Know what you’re looking for
There are many different types of hotels, from small boutique luxury hotels to large brand name hotels to economy hotels. The Peacock Inn is an intimate hotel and we find that upper-level management often wants to stay somewhere else for more privacy.

 

Say explicitly what you want
The employees at the hotel want you to be happy and they want you to come back, but they are not mind-readers. If you want something, let us know. We will do our absolute best to get you exactly what you want.

Relax 

Being in a hotel is fun ... enjoy the experience, maybe have a drink in the hotel bar— you never know who you will meet.

Scott Sussman is the hotel and marketing director at The Peacock Inn, Princeton.

The times they are a-changing, and that has never been truer than when it comes to selecting an A/V partner and deciding whether the in- house A/V vendor or an outside third-party provider is the right partner for you. Due to advancements in technology, lighting and other A/V equipment that has come down in price, planners are now finding op- portunities to use previously out of budget technology with a much more palatable price tag. 

 

Retreats and off-site meetings present wonderful opportunities for groups to collaborate, strategize and build relationships away from their normal office environments. With proper planning, these sessions can be highly effective and even pivotal in setting a new direction. However, off-sites may present some unforeseen challenges that can quickly deflate the energy in the room if not anticipated and addressed in advance.

 

Landing a big-name keynote speaker can be a significant part of your conference budget. That person should add credibility to the event and hopefully boost attendance. But if your speakers just deliver canned presentations before making a quick exit for the airport, you and your attendees are missing the full value they can bring to an event. With some extra planning, you can help set up the speaker and your event for success.