Lots of things can go wrong when you bring a keynoter into your event: forgotten equipment, coffee spills—you name it. Taking a little time to put together a keynoter survival kit to address the most common issues can ensure the presentation will progress smoothly with minimal behind-the-scenes headaches. Here are a few essential things to have on hand to keep your keynoters comfortable, well-hydrated, smooth talking, and on their game.
Backups of the Presentation
Bring a backup copy of the presentation on a USB drive. Save multiple versions to the cloud in different formats, and make sure to bring a printout of the presentation in case technology fails.
Bottles of Water
Speaking makes one thirsty—have several bottles on hand.
Chargers
Bring backup charging cables for Apple and Android phones/tablets and for Apple and Windows laptops.
Extra Batteries
For a mouse, laser pointer, etc.
Feminine Products
It is always a sigh of relief when these are available for those who left theirs at home. Comfort is key.
Floss, Toothbrushes & Mouthwash
Nobody wants remnants of breakfast in their teeth.
Hand Sanitizer
This is essential everywhere for a clean and healthy environment.
Lint Roller
Get those hairs or other hangers-on off of pantsuits.
Notebook & Pen
There is little that is more annoying than not having the tools to write things down when you need to.
Pain Relievers & Antacids
Stress, travel, and eating unfamiliar foods can cause internal wiring and plumbing
to go haywire.
Projector Connection Cables
Bring a VGA cable, miniport/Thunderbolt/USB-C to VGA adapter, and HDMI cable.
Protein & Energy Bars
Have some in your pocket to tide over hungry keynoters when there isn’t time for a larger meal.
Stain Remover Pen
Clean up the chicken cacciatore that ends up dripping on a keynoter’s white shirt.
Throat Lozenges
Practice sessions and extended speeches can make for scratchy throats.
Tissue
From drippy noses to makeup touchups, a little Kleenex goes a long way.